Safety measures for setting up a trade fair stand

Setting up a stand at a trade fair isn’t just about making it look good and catching attention. Safety comes first, both for the team assembling it and for those passing by. From the design to the final detail, it’s essential to comply with regulations and ensure everything is in order.

December 17, 2024

Tiempo de lectura: 2 minutos

In this post, we share the keys to ensuring safety when setting up a trade fair stand. From securing stable structures and complying with regulations to managing electrical risks, preventing fires, and ensuring accessibility, we provide practical tips to create a safe and professional space that protects both the team and visitors.

When setting up a stand, there are countless details that aren’t immediately visible but are key to avoiding problems. From ensuring the stability of structures to managing capacity and adhering to regulations, everything matters to ensure the result is safe and runs like clockwork.

Here, we share the keys to a smooth and safe setup.

Safe design and structure

It all starts with a good plan. The stand must comply with:

Fair safety regulations and local laws.
Durable materials and solid anchors to ensure everything is stable.
Spacious areas that allow people to move comfortably and, if necessary, exit quickly in case of an emergency.

Electrical Risk Control

Electricity always requires special attention:

Installations must be carried out by qualified professionals. No DIY fixes.
Use certified equipment and avoid overloads.
Cables must be organized and protected to prevent anyone from tripping.

Fire Prevention

Prevent problems before they start

Use fire-resistant materials (that don’t ignite easily).
Have fire extinguishers on hand and ensure everyone knows where they are.
Clearly mark emergency exits and keep access routes clear.

Capacity Limitation

It’s not about having a crowd, but ensuring everyone is safe:

Set a maximum capacity and stick to it.
Organize the space to avoid congestion in high-traffic areas.

If you’re unsure how to calculate capacity, check out this blog post.

Health Measures

Cleanliness is also part of safety:

Disinfect surfaces and products regularly.
Place hand sanitizer dispensers in key areas for everyone to use.

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Safety in working at heights

If you have to work at heights, do it right:

Use stable scaffolding instead of ladders whenever possible.
Make sure workers wear harnesses and helmets. Better safe than sorry.

Protection of products and materials

Make sure nothing gets lost or broken:

Properly pack the most delicate and valuable products.
Hire security or use monitored storage if you have high-value materials.

Regulatory compliance

This is essential to avoid last-minute surprises:

Adhere to the maximum permitted heights in the stand design.
Keep all required documentation for the trade fair on hand.

Accessibility

Everyone should be able to enter without any issues:

If your stand has platforms over 5 cm, install access ramps.
Ensure that walkways are comfortable and safe.

Conclusion: Safety, the key to success

Having a safe stand not only prevents accidents but also reflects professionalism and responsibility. With a good design, proper materials, and a well-prepared team, everything will run smoothly.

If you’re looking to set up a spectacular stand without any hassle, at Servis we make sure everything is in its place. We handle the assembly and ensure no one gets a scare!